Building a Unified National Student Record Management Platform for NeGD

Success Story

About the Client

The Academic Bank of Credits (ABC) represents a groundbreaking digital transformation initiative spearheaded by India's government under the National Education Policy (NEP) 2020 framework. This revolutionary platform works in conjunction with the National Academic Depository (NAD) to establish a comprehensive digital ecosystem where students can systematically accumulate, store, and transfer their academic achievements across their educational trajectory. The system's primary objective centers on streamlining administrative processes, delivering actionable academic analytics, supporting career pathway decisions, and creating meaningful bridges between academic institutions and industry partners.

Country:

India

Industry:

Government

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Business Situation

The National Academic Depository encountered significant operational challenges that hindered their ability to deliver a seamless academic credit management experience. Their existing technological infrastructure had become obsolete, creating substantial barriers to system performance and institutional integration. Additionally, they faced critical workforce gaps in specialized technical expertise required for developing and maintaining sophisticated educational technology solutions.

The organization struggled with fragmented data management processes that prevented effective consolidation of academic records across diverse educational institutions and program structures. This fragmentation created substantial obstacles for students attempting to transfer credits between institutions or transition between different academic programs.

Key technical and functional requirements included:

Architect a robust, scalable backend infrastructure capable of handling massive data volumes with optimal performance and reliability standards
Redesign the user interface and experience framework to deliver intuitive, accessible interactions for all stakeholder groups
Execute a comprehensive data migration strategy from MongoDB to AWS Redshift while maintaining data integrity and minimizing operational disruption
Create sophisticated dashboard capabilities featuring real-time analytics and comprehensive reporting functionality for tracking academic metrics and semester-based performance data
Establish seamless integration protocols with NAD systems to ensure secure document management and retrieval processes
Develop comprehensive API architecture supporting efficient data exchange protocols and secure file transfer capabilities

The Solution

Unthinkable’s engagement commenced with an intensive collaborative discovery phase, working closely with stakeholder teams to establish a comprehensive product vision and detailed requirement specifications. This foundational phase proved essential in creating a robust development framework that precisely aligned with the client’s strategic objectives and operational needs.

Our engineering team implemented a sophisticated technology stack utilizing CodeIgniter for enhanced client-side functionality, ensuring dynamic and responsive user experiences across all platform touchpoints. The server-side architecture leveraged Lumen and Python frameworks, while AWS infrastructure provided scalable, secure data storage and management capabilities.

Our design specialists conducted thorough analysis of solution requirements, developing comprehensive feature specifications, detailed process workflows, wireframe prototypes, and interactive mockups to visualize the complete web portal architecture. Following design integration into our technical framework, we executed extensive usability validation to ensure optimal user experience delivery.

Core Platform Capabilities

Interactive Analytics Dashboard

Real-time Data Intelligence: Stakeholders gain immediate access to live analytics and performance metrics, enabling continuous monitoring of student enrollment patterns, credit accumulation tracking, and academic milestone achievement. This capability empowers decision-makers with timely intelligence for strategic planning and proactive intervention strategies.

Flexible Visualization Options: The platform delivers customizable data presentation tools, allowing users to configure their analytical views according to specific requirements and preferences. Users can select from various dynamic visualization formats including interactive charts, comprehensive graphs, and detailed tabular reports.

Comprehensive Record Administration and Documentation

Advanced Credit Management: Administrative users receive sophisticated tools for complete student credit record oversight, including viewing, updating, and historical tracking capabilities. This functionality ensures precise, current record maintenance essential for academic planning and institutional evaluation processes.

Standardized Template Management: Administrators can create, customize, and maintain consistent templates for official documentation including certificates, transcripts, and credit reports. These standardized formats ensure uniformity and professional presentation across all issued documents.

Certification Approval and Authentication Workflows

Structured Authorization Processes: The platform implements systematic workflows enabling designated officials to review, approve, or reject certification requests through established protocols. This ensures only verified, authenticated credentials are issued to students, maintaining institutional integrity and credibility.

Comprehensive Verification Infrastructure: Users access robust authentication tools for validating certificate authenticity, providing multiple security layers to prevent fraudulent credential usage.

Academic Mobility and Security Framework

Streamlined Credit Transfer Protocols: The system facilitates efficient academic credit transfers between institutions, enabling administrators to process student-initiated transfer requests seamlessly. This supports enhanced academic mobility and educational flexibility.

Secure Curriculum Management: Institutions can safely upload course curricula and supporting documentation directly through the platform, ensuring centralized, secure storage with controlled access for authorized personnel.

Data Processing and Migration Infrastructure

The project addressed complex data management challenges related to NAD’s existing MongoDB infrastructure. Our team developed a comprehensive migration strategy transferring data from MongoDB to AWS Redshift, leveraging advanced data warehousing capabilities for improved scalability and performance.

The migration process utilized AWS Glue, a fully managed ETL service that automated data preparation and loading for analytical purposes. This implementation ensured seamless data transfer while resolving data integrity issues and maintaining system reliability throughout the transition.

Our team established an automated data pipeline through AWS Glue orchestration, enabling daily data processing without manual intervention, minimizing operational disruption and ensuring consistent system performance.

NAD Platform Integration

Unthinkable developed custom API solutions to establish seamless integration between ABC and NAD platforms. These APIs enable secure, real-time data synchronization including student records, academic metrics, and accreditation status information. This integration streamlines data management processes, enhances system interoperability, and improves decision-making capabilities for all stakeholders.

The Impact

The implementation delivered measurable improvements across system performance metrics and user satisfaction indicators. Optimized data migration processes and enhanced backend architecture resulted in significantly faster data processing capabilities and improved accessibility, creating substantial improvements in overall user experience quality.

The solution generated increased institutional registration rates on the ABC platform, demonstrating enhanced operational efficiency and improved stakeholder satisfaction. This positive impact across the educational ecosystem validates the effectiveness of our approach in addressing critical challenges and driving meaningful outcomes in India’s education sector.

290M+

students registered

1900+

institutions onboarded

6.1M+

records mapped

Building a Unified National Student Record Management Platform for NeGD

About the Client

Country:

Industry:

Business Situation

The Solution

Core Platform Capabilities

Data Processing and Migration Infrastructure

NAD Platform Integration

The Impact

290M+

1900+

6.1M+

Awards & Accolades

Delaware, USA

London, UK

Dubai, UAE

Gurugram, India

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