Business Situation
Enterprises across finance, legal, and accounting sectors often face significant challenges managing large volumes of data stored across hybrid environments, including both local servers and cloud platforms. Distributed teams frequently struggle with inconsistent data upload processes, inefficient search, and difficulty retrieving critical documents. These issues lead to unstructured workflows, slower access to information, and operational inefficiencies, particularly when bulk data management and remote collaboration are required.
To address these challenges, SpiceMoney sought a technology partner capable of developing a robust enterprise document management system. The client required a solution that would enable centralized storage, support bulk data uploads, and allow efficient access to documents from remote locations. Leveraging Unthinkable’s expertise in digital transformation and enterprise application development, SpiceMoney aimed to streamline document management, improve operational efficiency, and establish consistent data-handling processes across all departments.
Key requirements were:
Developing a document management system (DMS) to enable bulk uploading, retrieval, and storage of data.
Migrating and organizing existing documents into the new system with metadata, access controls, indexing, and other management features.
Providing a dashboard that offers both graphical and textual representations of data to streamline reporting and decision-making.
Leveraging Alfresco and Pentaho as the core technologies for implementing the DMS solution.
Ensuring secure role-based access and audit trails to maintain compliance and protect sensitive organizational information.
Facilitating remote access and collaboration for teams across multiple locations, ensuring seamless data availability and operational efficiency.
