Business Situation and Requirements
Dangote Group relied heavily on paper-based processes, with multiple physical forms and duplicate copies used at every step. This made processes slow and hard to track. It often took a long time to complete tasks, and there was limited visibility into the current status of any process. As a result, managing operations became inefficient and unclear.
The client wanted to move to a digital system that could manage documents end-to-end. The aim was to streamline processes, improve visibility, and reduce delays. They also wanted to build a strong digital foundation to support the setup of the oil refinery and cement plant, and to manage business operations efficiently in the long run.
Their key requirements included:
High-Volume Document Management: Handle over 1 million project documents, both technical and non-technical.
Centralized Repository: Store and access all documents from a single system.
Multi-Format Support: Work with different file types like Word, Excel, ZIP, CAD/CAM, and images.
Stakeholder Collaboration: Share documents in real time with suppliers, contractors, and project teams.
Review and Commenting: Let stakeholders review documents and leave comments easily.
Access Control: Keep documents secure with role-based access for different users.
